Governance Online meetings are a fantastic option to make decisions that impact the entire company. They are not a replacement for face-to-face meetings. For legally binding decisions shareholders and governing board members must be physically present.
Virtual meetings should be conducted in a manner that is as close as the real-world experience as is possible. Participants should prepare for the meeting, read any materials that are in advance and arrive on time. They should also interact with each other as they would in a face-to-face meeting.
This can be done by sending an agenda for the meeting to all participants and distributing an amount of time for each item. This will ensure that discussions stay on track and prevents the meeting from going over time. Furthermore, the presiding officers should encourage participants to raise their hands or send messages in the chat whenever they want to take part. This will let participants speak freely without disturbing other chat members and ensure that they are not feeling isolated.
The presiding officer should also encourage the use of the muted button. This will help to mitigate any background noise like children’s crying, dogs barking or doorbell rings. It is Governance Online Meetings also recommended that they check in with the attendees frequently to ensure they are able to participate. Additionally, they must ensure that minutes are recorded of the meeting and all important decisions or actions are recorded.
